I. Called to Order and Established a Quorum at 7:00 pm
II. Roll Call: Janis Cooper, Amanda Adams, Chris Burch, Benny Combs, Cliff Isaacs, and PK Kirkpatrick were all present.
III. Invocation led by PK Kirkpatrick and Pledges recited by all.
IV. Visitors: No visitors requested to speak.
V. Approved minutes of August 1, 2011 with corrections to Fire Dept report, namely that the Mayor read the report, item IX.A. the addition of wording in the motion to identify suggested use of emergency water funds, and item X.B.5. to include in the last sentence the wording “and security Officer fee” with a motion from PK Kirkpatrick, a second from Amanda Adams, and a vote of 5-0.
Approved the minutes of August 15, 2011 by a motion from PK Kirkpatrick, a second from Benny Combs, and a vote of 4-0. Cliff Isaacs abstained.
Approved the Minutes of August 23, 2011 by a motion from PK Kirkpatrick, a second from Cliff Isaacs, and a vote of 5-0.
Approved the minutes of August 29, 2011 by a motion from Amanda Adams, a second from Cliff Isaacs, and a vote of 5-0.

VI. Approved transactions and accounts payable for August, 2011 by a motion from PK Kirkpatrick, seconded by Chris Burch and a vote of 4-1, Cliff Isaacs abstaining.

VII. Reports
     1.Police Department – Chief Mayberry reported 29 calls for      service, including 6 disturbance calls, 5 assaults or accidents,      three arrests, two code violations, two agency assists, two      public intoxications, and two theft or burglary calls. There      were 23 traffic stops during the month of August with 10       citations and 15 warnings issued. He reported the arrival of      the Taser weapons, and will be going to Taser Instructor      school in October in McKinney so that he may train reserves.      The camera in the Crown Victoria is still not working      properly, but the car is running well and the battery is staying      charged since it is being parked at Reserve Officer Corbett’s      Shop. Calvin is able to use a trickle charger on the battery and      the car is available for Officer Corbett to answer call outs      when the Chief is unavailable. Tahoe side decals were      unavoidable removed in the process of cleaning road tar off      the vehicle. It is cost prohibitive to replace them.

2. Public Works Department – Shane Tarpley reported 19 leaks      in the month of August. Water lines were flushed on      Commerce Street. An 11 foot section of sewer pipe was      replaced due to Atmos excavation in their own line      replacement project. The sewer was cleaned out at a manhole      at Church and 4th streets. Large rocks were cleared from the      sewer line. The sewer main at Hwy 64 lift station was      repaired. Three line locates were performed, one sink-hole in      Main St. was repaired, trees were trimmed at Wilson & Main      and Commerce & Mill, one new culvert was installed on Park      St., and a new tube for the rear tire on the backhoe was      installed. One dog was impounded and the Rails to Trails has      begun to be cleared.

Leaks   Meter Changeouts/Service   Potholes  Mow/Brush/Limbs     19                1 /           1                   1          1 /    3 sites

3. Volunteer Fire Department – PK Kirkpatrick read the bank      account balances for the operating fund and the fire truck      fund in both banks. No one present from the LVFD to give      report; PK Kirkpatrick gave the report stating that the Fire      Department is having many fund raisers that are successful      and they are accounting for every penny. The CERT training      is going well, they have had three classes of the total eight      required. The classes teach things like response to tornados,      hazmat spills, etc.. The largest part of the VFD is taking the      course.

VIII. Council & Mayoral Presentations
     1. Rails to Trails – Ladonia will be hosting October meeting
     2. Paris, Redner and Bonham Streets – Warranty Repair
     3. National Fossil Day and Ladonia Fossil Week
     4. Trade Days will be September 17th as well as FISD          Homecoming.

IX. New Business

    A. Considered quotes for repair of Water Well #2 from Layne Christensen Company and Weisinger Inc.. It was noted by Shane Tarpley that TCEQ requires wells to pump at 220 gpm and both quotes were for 150 gpm pumps. He offered to get other quotes. Amanda Adams moved to table the item until more quotes for repair could be obtained. PK Kirkpatrick seconded the motion and motion carried 5-0.

    B. Discussed payment of hotel fees, meals and mileage for any Council or Mayor approved educational seminar or class, training classes, or licensing tests for employees. Cliff Isaacs mentioned per diem rather than payment or reimbursement and PK Kirkpatrick suggested delayed reimbursement and moved to table the item until IRS Per Diem Rates were available for review. Amanda Adams seconded the motion and motion carried 5-0.

    C. Discussed the Roller machine parked at the Sewer Plant with Cliff Isaacs noting that he has suggested selling the Roller and buying a smaller one. Cliff Isaacs moved to sell it by auction, Amanda Adams seconded the motion and motion carried 5-0.

    D. Considered obtaining quotes for professional services of City Attorney and City Auditor. Benny Combs moved to obtain quotes from attorneys and auditors for their services. PK Kirkpatrick seconded the motion and motion carried 5-0.

    E. Considered approving Oncor Electric Delivery Company LLC easement and right of way contract for property located in A. Maxwell Survey, abstract A-0741. Mayor Cooper noted that the attorney had reviewed the contract and expressed two concerns, Oncor’s right to lease wire space and prohibition from excavation on the easement. Mayor Cooper asked for Leon Hurse to contribute any information he could. Mr. Hurse stated that the contract sounded standard. Amanda Adams wanted to see another easement contract for comparison, and wanted to see the original Oncor or electrical easement that covers the existing poles on the same property. Cliff Isaacs moved to table the item until the October meeting and Amanda Adams seconded the motion. Motion carried with a vote of 5-0.

    F. Considered Health Insurance quotes from Broker Michael Boland for Blue Cross Blue Shield, Aetna and Humana. PK Kirkpatrick made a motion to have the agent present at the next meeting to explain the quotes. Cliff Isaacs seconded the motion and motion carried 5-0.

    G. Adopted Resolution 2011-09-12 designating the week of October 9th through October 15th as Fossil Week in Ladonia by a motion from PK Kirkpatrick, a second from Cliff Isaacs and a vote of 5-0.

    A. Discussed selling, scrapping, and/or repairing the Road Grader and Gradall that are parked at the sewer plant. Cliff Isaacs stated that two people have looked at the equipment and are of the opinion neither can be repaired. Council suggested they be auctioned ‘as-is, where is’, scrapped by the City, or advertised under bid process. Cliff Isaacs made a motion to sell or scrap both machines, Amanda Adams seconded the motion and motion carried 5-0.

    B. Council adjourned to Executive Session at 8:18 pm to discuss Personnel Matters regarding employees Milton Brown, Harold Chennault, Shane Tarpley and Julie Russell then reconvened in open session at 9:15 pm. No action was taken.

I. Called to Order at 5:59 pm and Established a Quorum
II. Roll Call: Janis Cooper, Amanda Adams, Chris Burch, Benny Combs, Cliff Isaacs, and PK Kirkpatrick were all present.
III. Invocation was led by PK Kirkpatrick and the Pledges recited by all.

IV. New Business

A. Discussed request for utility easement and right of way by Oncor Electric Delivery Company LLC of approximately 20’ x 350’ on a 98 acre tract of city owned property. James Gauntt, Right of Way Agent, Ally Land Service, presented details of the original Electrical Utility Easement of 1916 and answered questions regarding the easement and right of way contract. He further explained the reason for the necessity of electric service was to provide electricity to rectifiers and provide cathodic protection for the Atmos gas pipeline. He answered Cliff Isaacs’ question stating only one utility pole is required. Cliff Isaacs asked a question about the rectifiers, how far apart they are placed, and would any be placed on his personal property. Mr. Gauntt replied that all the rectifiers have already been scheduled. Amanda Adams asked about the provision in the agreement allowing Oncor to lease wire space on the poles. Mr. Gauntt replied that the agreement was a standard one, and this particular pole was not going anywhere except to the one rectifier. PK Kirkpatrick asked about the provision on increasing the easement and Mr. Gauntt replied that sometimes it became necessary to shift the easement in one or another direction, but the size of the easement would remain the same. Cliff Isaacs asked for confirmation of 350 feet specified in the easement agreement. Mr. Gauntt confirmed. Cliff Isaacs moved to grant the easement and right of way to Oncor Electric Delivery Company, Amanda Adams seconded the motion and motion carried with a vote of 5-0.