I. Called to Order and Established a Quorum at 7: 01 pm.

II. Roll Call: Janis Cooper, Amanda Adams, Chris Burch, Benny Combs, Cliff Isaacs, and PK Kirkpatrick were present.

III. Invocation was given by PK Kirkpatrick and the Pledges recited by all.

IV. Mayor skipped to agenda item IX. A. and allowed Pat Dillon of Southwest Consultants, and Scott Hoelzle and David Perkins of KSA Engineers, to present information relating to securing grant/loan funds for City Infrastructure Projects. Pat Dillon focused on long term far reaching infrastructure repair of the city’s water distribution system with input from Scott and David regarding specifics of such a project. Mr. Dillon emphasized how important careful thought, investigation and consideration is to the future of the city, and that this council must begin to decide on specific short-term repairs to hold over infrastructure function until upgrades could be funded, which could take up to three years. PK Kirkpatrick made a motion to schedule a workshop related to infrastructure project and financing. Amanda Adams seconded the motion and motion carried 4-0 with Cliff Isaacs abstaining.

V. Visitors (limit 3 minutes)
      1. Debbie Crofford wondered about our ordinances and agenda item H, why the city didn’t follow the ordinances, for example Rails to Trails has never been cleared, smoking in city vehicles and building, the hiring of felons, and asked about the note on the website that any of these can be changed without notice.
      2. Joann Hampton said she had the contact address for the property owner on East Main St. whose house is falling down and has a tree growing through it.

VI. PK Kirkpatrick moved to approve the Minutes of May 2, 16, 24, 2011. Amanda Adams seconded. Before the voting Cliff Isaacs said he will not approve the minutes of May 24th. Discussion regarding corrections to item recording the nominations for Mayor Pro Tem followed. Unable to clarify at the time, Cliff Isaacs moved to let the Minutes of May 2nd and 16th be approved by Council members who were present at the meetings. PK Kirkpatrick seconded the motion. Motion carried 3-0 with Cliff Isaacs and Chris Burch abstaining. Minutes of May 24th were not approved.

VII. Approved Transactions and Accounts Payable for May, 2011 after discussion about expense for Council meeting room repairs and American Express charges, by a motion from Amanda Adams, a second from Cliff Isaacs, motion carried 5-0.

VIII. Reports
      1. Police Department – Chief Kevin Mayberry reported forty calls for service including 16 incidents, five assists, four code violations, four follow-up reports, three disturbances, three theft, and one each burglary, animal complaint, assault, medical, and civil calls. Thirty nine traffic stops were made, 31 warnings given and nine citations issued. He announced that the first Crime Watch meeting was held in May and another has been scheduled for June. The donated computers were installed in the Public Works Department, the Police Department, and the Municipal Court. They are networked for Internet access and share an all-in-one printer that was also donated. Camera in the Crown Vic police car is not working and is draining the battery. VHS camera set ups are quickly becoming obsolete. Chief Mayberry does not recommend sending a reserve officer out without a camera. A new camera system has a base price of $3,200. He will check out refurbished systems.
      2. Public Works Department – Shane Tarpley reported sewer clean out on Paris, McFarland and E. Main streets. Two dogs were picked up held, then transported to Commerce Animal Shelter. Fowler Lane was bladed to replace rock that washes out. Ditches were cleaned on McFarland, and a culvert was cleared at Taylor and Redner. Two stop signs and one street sign were replaced. New blades were installed on the JD Mower. The pump went out at Well#1 and Layne drilling company took it for inspection and estimate of repair or replacement cost. Well# 2 was brought on line to supply the town with water. The ground storage tank was flushed and the door repaired, a check valve was replaced on booster pump #2, and heavy maintenance, including some disassembly and reassembly, was required on both pump motors and internal cooling fans. The chlorinator supply line and vent were restored to working order. At the sewer facility the valves from the lift pump sump to check valves were repaired.

Leaks    Meter Change/Service   Potholes      Mow/Brush/Limbs
    4             1 /      2                           3            12 streets/sites

      3. Volunteer Fire Department – Fire Chief John Ryder reported 15 calls of which 8 were medical, 3 storm spotting, 2 controlled burns, 1 grass and 1 accident. Some of the volunteers are taking Emergency Medical Tech training, which is a 160 hours course. Darrell Brewer said if we have licensed EMTs it could open the possibility of an ambulance at our station. The classes are every other Tuesday taught by Thomas Mead and will continue through the summer. Darrell Brewer will provide CERT classes this summer and DPS will give a safety education on highway accidents class open to the public at 7 pm Tuesday night. There are twenty four members and six juniors. Tanker truck had carburetors repaired. Yard sales and bingo will be June 11 and 25. The siren will sound each Wednesday at noon starting June 15. Chief Ryder reports the he and Darrell Brewer are proud of how far the department has come since last November and thanked PK Kirkpatrick and Mayor Cooper for all the help they have provided to the department.

IX. New Business

A. Matters relating to securing grant/loan funds for City Infrastructure Projects explained by Pat Dillon from Southwest Consultants and Scott Hoelzle and David Perkins from KSA Engineers was taken out of order, as recorded in Item IV. above.

B. PK Kirkpatrick made a motion to adopt a resolution authorizing application for the environmental grant the 2012-2013 Regional Solid Waste Grants Program co-sponsored by TCOG and TCEQ. Amanda Adams seconded the motion. Motion carried 5-0.

C. Discussed amending Code of Ordinance, Article 5.400 Section 5.401 regarding Fireworks, by Ordinance 2011-06-06. Two changes were made, namely in wording, to strike the distance in feet from city limits and include the words ‘extraterritorial jurisdiction’, and to include cigarettes lighters in the exceptions. Mayor read the Ordinance and Amanda Adams moved to adopt the ordinance as amended, PK Kirkpatrick seconded the motion, and motion carried 4-0. Cliff Isaacs abstained.

D. Discussed adopting the maximum allowed court cost fee for Security Fund, a Technology Fund, and Juvenile Case Manager Fund retroactive to February 28, 2011. Cliff Isaacs moved to table the item until more information was obtained, possibly from Judge Skotnik. Benny Combs seconded the motion and motion carried 5-0.

E. Discussed adopting an Ordinance (2011-06-06-A) under Chapter 10, Article 10.700 modifying the stop and yield intersection of Hwy 34 and West Main causing the south spur to be designated and evidenced as ‘one way’. Cliff Isaacs moved to table the item until further research was done into other alternatives. Benny Combs seconded the motion and motion carried 5-0

F. Discussed adopting an Ordinance under Chapter 10, Article 10.700 modifying the stop intersection and traffic direction on West Side Plaza Street. PK Kirkpatrick moved to adopt an ordinance modifying the stop intersection on West Side Plaza to put stop signs at both ends in the middle of the road (like at southeast corner of the Square), and a yield to go Northeast. Cliff Isaacs seconded the motion and motion carried 5-0.

G. A motion was made by Cliff Isaacs to table the approval and naming of signers on bank accounts, the persons holding the positions named in Resolution 2011-5-24, in order to open new bank accounts at Guaranty Bond Bank until clarification of minutes of May 24, 2011. Chris Burch seconded the motion and the motion carried 5-0.

H. Discussed setting fines for certain Ordinance violations.
      1. Animal at Large/Dog Not on Lease or restraint– fines set at $50, $100 and $100 for first, second and third offense respectively.
      2. Animal Nuisance – noise, in another’s yard, etc. Fines for animal at large or noise – general will cover these offenses.
      3.Abandoned Vehicles (junked vehicles) - fines set at $50, $100 and $100 for first, second and third offense respectively.
      4. Illegal dumping, improper disposal of trash, burning in City – burning in City fine not set due to unclear ordinance and procedure. Illegal dumping and improper disposal of trash fines set at $500 for first and subsequent offenses.
      5. High Grass and Weeds and Rubbish – fines set at $50, $100, and $100 for first, second and third offense respectively.
      6. Littering – fines set at $100, $200, and $200 for the first, second and third offense respectively.
      7. Noise – general, radio, vehicular, and second offense – fines set at $100, $200, and $200 for the first, second and third offense respectively.
      8. Disorderly Conduct/Creating a Nuisance – fines set at$100, $200, and $200 for the first, second and third offense respectively.
      9. Other –
          a. Fence in violation of Code – fines set at $100, $200 and $200 for first, second and third offense respectively.
          b. Fireworks in City Limits – fines set at $250, $500, and $500 for first, second and third offense respectively.
          c. Vicious or Dangerous Dog, – no fine set.
          d. Swine kept in City – fines set at $50, $100 and $100 for first, second and third offense respectively.
          e. Cattle or Chickens 100 foot Rule – no fine set.

I. Discussed approving Red River Ground Water Conservation District annual/quarterly payment based on an estimate of operating cost and our proportionate share. Motion to approve one quarterly payment to RRGWD of $421 made by PK Kirkpatrick, no second. Amanda Adams moved to table the item until hearing from Butch Henderson, President of RRGWD. Cliff Isaacs seconded and the motion carried 5-0.

J. Amanda Adams moved to set a date for Procedural and Budget Workshop for this Council for Saturday June 25 at 10 am. Cliff Isaacs seconded he motion, motion carried 4-1 with Benny Combs voting against.

X. Old Business
A. Discussed Road Grader and Gradall sitting at sewer plant. Cliff Isaacs moved to look into fixing or selling the Road Grader and considering the Gradall at a later time. Amanda Adams seconded the motion, motion carried 5-0. No discussion whether to include on insurance at $10,000 each.

XI. Council entered into Executive Session: Pursuant to Sec. 551.074 of the Government Code (Personnel), namely water department employee. Closed session entered into at 10:08 pm. The Council convened into open session at 10:28 pm to take action on matters discussed in closed session. Cliff Isaacs moved to take Shane Tarpley off 90-day probation and make him a full-time permanent employee with health insurance and retirement benefits. Chris Burch seconded the motion and motion carried 4-0, Amanda Adams abstaining.

XII. Amanda Adams moved to adjourn. Meeting adjourned at 10:32 pm.

I. Called to Order at 9:59 am.
II. Roll Call: Janis Cooper, Amanda Adams, Chris Burch, Cliff Isaacs, and PK Kirkpatrick.
III. Invocation led by PK Kirkpatrick and the Pledges recited by all.

IV. Workshop Items – No action will be taken
       A. Discussed parliamentary procedure and general functions and duties of the City Council. An informative presentation was given by John Skotnik, our Municipal Judge and an Attorney. He fielded a question & answer with not only the Council but those citizens in attendance.

       B. Discussed very briefly the timeline for budget procedures and requirements. Looked at the numbers on the upcoming 2011-2012 Budget for General Fund and Water/Sewer Fund. Council will study the numbers, last year’s budget and this year’s expenses and will meet on July 16th at 10:00 am for another workshop on Budget.

V. Being no further discussion, meeting was adjourned at 12:40 pm