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Minutes



City of Ladonia
P. O. Box 5 Ladonia, Texas 75449
903-367-7011

Minutes of Regular Meeting
Ladonia City Council
Monday, August 5, 2013
7:00 p.m. at Ladonia City Hall




I. Called to order at 7:01 PM by Mayor Jan Cooper and a quorum was established.

II. Present was Chris Burch, Cliff Isaacs, PK Kirkpatrick, Issac Scoggins, and Discha Threlkeld

III.Invocation was led by PK Kirkpatrick and the pledges were recited by all.

IV. Visitors (3 minutes):
1.Dan Robertson: Police Chief Calvin Corbett sent a letter to his house on 7/1/2013 stating that Chief Corbett drove past his house at 11:30 PM and witnessed a person inside his house using what seemed to be marijuana or other known narcotics. Police Chief Calvin Corbett then called dispatch informing them that he was sitting in front of a known drug house, and that plates needed to be ran. Mr. Robertson states that he is insulted by Chief Corbett’s remark and has filed a complaint with the Texas DPS office.

2.Jim Rook: Would like to know why the City will not purchase a PA system for the meetings for the citizens to hear that sit in the back? Would like to know how the City came up with deciding to put a fire hydrant on Hwy 34 North when they remove the ones in town? On 7/20/2013 the water pressure dropped, and was low all weekend do to the City not having the money to pay an electrician to come out and fix the system. He believes that if the water pressure drops then it becomes a health hazard for the citizens, and feels that since the City did not have an electrician come out that there is no regard for the citizens. Mr. Rook suggests that the City purchase water from North Hunt County instead of repairing the Ground Storage Tank, and using the money saved to repair water lines. Other ways to save money would be to cut the City Secretary position to part time, and to fire the Police Chief. Mr. Rook would like it documented that a conflict of interest would be for a Council Member to vote in favor of an item concerning the Fire Department with a spouse on the Fire Department. He feels the citizens should be able to ask the Council questions and receive answers/ actions from them since the Council work for the citizens. What is happening with the Agenda policy and procedure workshop?

3. Debby Frey: Recently purchased the old gas station at 101 Bonham. Would like to know if the City would have Harold shred the lot beside the gas station so they could maintain the corner?

4.Byron Jacobs: 7/20/2013 the water pressure in the City dropped really low, and the only reason anyone had water at all was because Harold worked day and night to keep the pumps on. Mr. Jacobs hopes the Council will compensate Harold for all his hard work. Would like to know if the City did not have the money to pay an electrician as Mr. Rooks stated then he would like to know where the money is going? Would like to know why the water bills are so high? States he saw Harold at the end of the month riding around “reading the meters”. After the meters were read he had to clean the mud of his meter. How is Harold reading the meters when there is mud on them?

5.Charlene Crosby: Has addressed the City Council 3 times about cleaning up the properties in the City of Ladonia. She got her letter and cleaned up her as the letter stated. She would like to know if the City still plans on doing anything about the properties that need to be cleaned up? She is concerned that the grass is going to dry out and that any one could through a cigarette on to the property causing a fire. Also there was supposed to be fines that were associated with these properties. Are the owners getting fined?

6. Connie Wilburn: Agrees with her sister about the cleaning of lots. If one person has to do it then every one should have to follow suit. If the city (citizens) would work together as a community the City of Ladonia could be cleaned up real quick. However she feels that her family is being singled out by the City. Mrs. Wilburn states that she can sit on her porch, and the police department will continuously drive by with their light flashings. She feels that her family is being harassed. Her children have been locked up in jail for no reason. She states she knows her kids are bad children, but every one has at least one bad kid. The community can not come together if one family is being singled out.

V. Consider/ Approve the minutes for July, 1. 2013, July 16, 2013, July 17, 2013 and July 25, 2013.
Cliff Isaacs made a motion that the minutes be approved as written.

After discussion by PK Kirkpatrick Cliff Isaacs withdrew his motion.

PK Kirkpatrick made a motion to approve the minutes of the meetings that were available at the time with the exception of one small correction on July 25, 2013. Issac Scoggins seconded the motion. The final vote was 2-2-1 with Chris Burch and Cliff Issacs opposing and Discha Threlkeld abstaining.

The vote did not pass the minutes will be revisited.
July 16, 2013 not available at time of meeting.

VI. Consider/Approve Accounts Payable for June 2013 and July 2013.

June 2013: No motion made. Tabled
July 2013: PK Kirkpatrick made a motion to accept the July 2013 payables. There was not second to the motion.

The accounts payable were tabled for the next meeting.

VII. Reports:
A.Police Department: Police Chief Calvin Corbett gave the report:
In July there were 40 traffic stops: 13 were citations, 27 were warnings. The Ladonia Police Department used 261 gallons of fuel. 1-LVFD Assist, 2-Alarm, 7 Animal Complaints, 1-arrest, 9-FCSO Calls, 1-Disturbance, 6-Suspicious persons, 1-Follow Up, 1-COV, 5- Suspicious Vehicle, 2-theft report, 1-911 Hang up, 1 -10-50 Major.

B. Public Works Department: Ronald Stockton gave the report for July:
In July there were a couple of small meter box leaks and one major leak on Hwy 34. In regards to the pump at Well #1 the tower lost a lot of water, but he and Harold worked around the clock to repair the pump and get the water level back up in the ground storage tank.

C.Volunteer Fire Department: Fire Chief Kyle Stark gave the report for July:
In July there were 21 calls: 10 medical calls, 4 grass fires, 4 control burns, 1 welfare check, 1 down power line, and 1 smoke investigation. The LVFD held 2 fundraisers during the month and would like to thank the citizens for the support. Both engines are running with small leaks. The tank on the brush truck was swapped out from a 400 gallon tank to a 325 gallon tank. There was no progress on the tanker for the month. The rescue truck has been running fine and has been a great asset to the department.

VIII. Council Presentations: Mayor Jan Cooper announced:
Reminder Saturday August 10, 2013 there will be a Chamber of Commerce meeting at City Hall at 9 AM.

IX. New Business:
A. Discuss, Consider, Action installing water and sewer lines to 653 Park St for Cliff and Rita Isaacs.
Issac Scoggins made a motion to install water and sewer lines to 653 Park St. Chris Burch seconded the motion. The vote carried 3-1-1 with PK Kirkpatrick opposing and Cliff Isaacs abstaining.

B. Discuss, Consider, Action a $500 administration fee for demolition and removal of sub standard structures with 100% of that fee to be used to fund the further demolition of substandard structures only.
Chris Burch made a motion to charge the $500 administration fee for the demolition and removal of sub standard structures and to set it up in a separate restricted fund to be used only for the demolition. Issac Scoggins seconded the motion. The vote carried 4-1 with Cliff Isaacs opposing.

C. Discuss, Consider, Action the assistance of the City Attorney in drafting a contract agreement and procedures to be used with property owners in reference sub standard structure removal.
Chris Burch made a motion for the City Attorney to draft a contract agreement and procedures necessary. Issac Scoggins seconded the motion. The vote carried 4-1 with Cliff Isaacs opposing.

D. Discuss, Consider, Action Animal Control Ordinance amendment to section 2.913 Limitation on the number of dogs or cats.
PK Kirkpatrick motion to amend the ordinance by removing the words “in a residence” and adding “with the acceptation of the City approved and maintained holding facility located at the City barn”. Chris Burch seconded the motion. The vote carried 3-2 with Discha Threlkeld and Cliff Isaacs opposing.

E. Discuss, Consider, Action purchasing the Texoma 2013-2014 Resource Book.
PK Kirkpatrick made the motion to purchase the Texoma 2013-2014 Resource Book. Issac Scoggins seconded the motion. The vote carried 5-0.

F. Discuss, Consider, Action Red River Groundwater Conservation District Board of Directors Election of Representative for Fannin County Small Cities Ballot.
PK Kirkpatrick made a motion to choose Mr. Hans. Chris Burch seconded the motion. The vote carried 4-1 with Cliff Isaacs opposing.

G. Discuss, Consider, Action changing dates for the September regular meeting.
PK Kirkpatrick made a motion to change the date from the Regular September Meeting from September 2nd. to September 3rd . Chris Burch seconded the motion. The vote carried 5-0.

H. Discuss, Consider, Action special meetings scheduled for August 15, 2013 and August 27, 2013 by Pat Dillon to discuss the TWDB Water Application.
Discussion item only. No action was taken.

I. Discuss, Consider, Action Jonathan Mendoza (Myra Killian’s son) request to bail Fossil Park for the hay.
Jonathan Mendoza addressed the Council: At the time Fossil Park is grown up with Johnson Grass that stands over 8 ft tall. He can bail that area for the hay while bailing the 13 acres that sits just behind Fossil Park and save the city money fuel, equipment, and parts.

PK Kirkpatrick made a motion to allow Jonathan Mendoza to cut the grass as a favor to the City of Ladonia and to himself to keep the hay as long as he consults with Doug Franklin on the parameters of the designated wild life preserve. Issac Scoggins seconded the motion. The vote carried 4-1 with Cliff Isaacs opposing.

J. Discuss, Consider, Action ASE certified mechanics to maintain and repair all vehicles owned by the City.
PK Kirkpatrick made a motion to remove the ASE certified stipulation for mechanics to maintain and repair the vehicles. Chris Burch seconded the motion. The vote carried 4-1 with Cliff Isaacs opposing.

X. Old Business:
A. Discuss, Consider, Action Renewable Energy Purchase with Green Mountain Energy (Presentation by Mr. Artie Rox).
PK Kirkpatrick made a motion to accept a 24 month contract at a .05882 kwh. Issac Scoggins seconded the motion. The vote carried 5-0.

B. Discuss, Consider, Action setting time for Agenda Policy/Procedure workshop to be held on Thursday August 13, 2013 by City Attorney James Tidwell with Councilmen.
PK Kirkpatrick made a motion to set the August 13, 2013 workshop at 6 PM. Chris Burch seconded the motion. The vote carried 5-0.

C. Discuss, Consider, Action information received on the repair and maintenance for city roads: Country Lane, 4th St, Park, Kean, Richard, Cottonwood, Redner, Commerce, Mill, N. Wilson, Taylor, and Fowler.
Cliff Isaacs made a motion to have the county come out and blade Country Lane, 4th St, Cottonwood, Redner, and Kean. Chris Burch seconded the motion. The vote carried 5-0.

D. Discuss, Consider, Action Ronald Stockton’s resignation effective August 15, 2013. (Council may want to discuss in Executive Session).
(Council convened into Executive Session at 8:15 PM and reconvened into open session at 8:49 PM)
Chris Burch made a motion to accept Ronald Stockton’s resignation as Water/Wastewater Operator. Issac Scoggins seconded the motion. The vote carried 4-1 with Cliff Isaacs opposing.

E. Discuss, Consider, Action applications for Water/Wastewater Operators. (Council may want to discuss in executive session).
Cliff Isaacs made a motion to find a company or business that will come to Ladonia and go through the records and straighten out the system. PK Kirkpatrick seconded the motion. The vote carried 5-0.

F. Discuss, Consider, Action to adopt Resolution 2013-08-05 accepting the voluntary increase to the Ladonia Volunteer Fire Department Fire Truck Fund.
PK Kirkpatrick made a motion to adopt Resolution 2013-08-05 to accept the voluntary increase to the Ladonia Volunteer Fire Department Fire Truck Fund increasing the $1 to the amount noted to the accounts that are reflected by the signatures on the petition. Issac Scoggins seconded the motion. The vote carried 4-1 with Cliff Isaacs opposing.

G. Discuss, Consider, Action utilizing the City Attorney to identify the actions, publications, and public hearings that must take place in order to adopt and enforce the P & Z Community Development Plan: Zoning Ordinance.
Issac Scoggins made a motion to utilize the City Attorney to identify any actions, publications, and public hearings that must take place to adopt and enforce the P & Z Zoning Ordinance. Chris Burch seconded the motion. The vote carried 5-0.

XI. Cliff Isaacs made a motion to adjourn at 8:58 PM. Issac Scoggins seconded the motion. With no further business to discuss the meeting was adjourned by Mayor Jan Cooper.


              
Tara Tucker,City Secretary                     Janis Cooper, Mayor





City of Ladonia
P. O. Box 5 Ladonia, Texas 75449
903-367-7011

Minutes of Special Meeting
WORKSHOP

Ladonia City Council
Tuesday August 13, 2013
6:00 p.m. at Ladonia City Hall


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I. Called to Order at 6:04 PM by Mayor Pro Tem Chris Burch and a quorum was established.

II. Present was Chris Burch, PK Kirkpatrick, Discha Threlkeld, and Issac Scoggins. Cliff Isaacs was absent at the time of role call.

III.Pledges were recited by all and the invocation was led by PK Kirkpatrick.

IV. Workshop Session (no action will take place during this session):
A. Discuss Agenda Policy/Procedure(how an Agenda is prepared, who can add items to an Agenda, deadline for items requested to be on the Agenda, number of items on an Agenda)

City Attorney James Tidwell gave his recommendations regarding what should be included in an Agenda Policy/Procedure.

(Mayor Jan Cooper took over the meeting at 6:25 PM)

V. With no further discussion Mayor Jan Cooper adjourned the workshop at 6:56 PM.



              
Tara Tucker,City Secretary                     Janis Cooper, Mayor




City of Ladonia
P. O. Box 5 Ladonia, Texas 75449
903-367-7011

Minutes of Special Meeting
Ladonia City Council
Thursday, August 15, 2013
6:00 p.m. at Ladonia City Hall



I. Called to order by Mayor Jan Cooper at 6:00PM and a quorum was established.

II. Present was Chris Burch, Cliff Isaacs, PK Kirkpatrick, Issac Scoggins, and Discha Threlkeld

III. Invocation was led by PK Kirkpatrick and the pledges were recited by all.

IV. New Business:
A. Discuss, Consider, Action on any and all matters relating to the City’s 2013-2014 Budget.
Pat Dillon discussed the past budget with the Council and presented them with a draft budget to for review of a proposed 2013-2014 budgets, and suggested to the Council to study the budget and decide what changes if any they would like to discuss at the Workshop scheduled for August 22, 2013.

Discussion only. No action taken.

B. Discuss, Consider, Action on a Property Tax Rate for 2013.

Cliff Isaacs made a motion to consider keeping the Property Tax Rate at 0.493900. There was no second of Cliff Isaacs’s motion.

PK Kirkpatrick made a motion to consider raising the Property Tax Rate to .59 with the understanding that does not mean that the increase has to be taken. Chris Burch seconded the motion. The vote carried 3-2 with Discha Threlkeld and Cliff Isaacs opposing.

V.Old Business:
A. Discuss, Consider, Action on any and all matters relating to the Texas Water Development Board Loan/Loan Forgiveness Application-Projects, Required Procedures, and Timelines.

PK Kirkpatrick made a motion to authorize KSA to prepare all documents to be submitted on August 27th for submission to the Texas Water Development Board for the application for the planning faze. Chris Burch seconded the motion. The vote carried 5-0.

PK Kirkpatrick made a motion to authorize KSA to prepare the bid documents and plans for re-plumbing Well #2 due to the fact that it is an emergency situation. Cliff Isaacs seconded the motion. The vote carried 5-0.

Pat Dillon informed the Council that at the August 27th Special Meeting there will be an agenda item to ratify the motion made on re-plumbing Well #2.

B. Discuss, Consider, Action utilizing the Greater Texoma Utility Authority (GTUA) for the Water/Wastewater department.
PK Kirkpatrick made a motion to contact GTUA to come to Ladonia to do an assessment on the situation and get started on fixing the problems and to contact KSA so they know what is going on. Cliff Isaacs seconded the motion. The vote carried 5-0.

VI. With no further discussion Mayor Jan cooper adjourned the meeting at 7:36 PM.





              
Tara Tucker,City Secretary                     Janis Cooper, Mayor





City of Ladonia
P. O. Box 5 Ladonia, Texas 75449
903-367-7011

Notice of Special Meeting
Ladonia City Council
Thursday August 22, 2013
6:00 p.m. at Ladonia City Hall




I. Called to Order at 6:04 PM by Mayor Jan Cooper and a quorum was established.

II. Present was Chris Burch, Cliff Isaacs, PK Kirkpatrick, Discha Threlkeld, and Issac Scoggins

III.Invocation was led by PK Kirkpatrick and the pledges were recited by all.

IV. Workshop Session (no action will take place during this session):
A. Discuss any and all matters relating to the City’s 2013-2014 Budget:

Discussion only between Pat Dillon and the Ladonia City Council.

Pat Dillon presented the Council with an updated 2013-2014 Proposed Budget for review. Mr. Dillon urged the council to review the budget and to discuss it at this meeting so that the 2013-2014 Budget could be approved at the meeting on August 27, 2013.

No action was taken.

The workshop was closed at 7:10 PM

V. Old Business:
A. Discuss, Consider, Action on a Property Tax Rate for 2013.

Cliff Isaacs made a motion based upon the proposed 2013/2014 budget to propose an effective Property Tax Rate at 0.4939. Issac Scoggins seconded the motion. The vote carried 3-2 with PK Kirkpatrick and Chris Burch opposing.

VI. With no further discussion Mayor Jan Cooper adjourned the meeting at 7:19 PM.




              
Tara Tucker,City Secretary                     Janis Cooper, Mayor



City of Ladonia
P. O. Box 5 Ladonia, Texas 75449
903-367-7011

Minutes of Special Meeting
Ladonia City Council
Tuesday, August 27, 2013
6:00 p.m. at Ladonia City Hall




I. Called to order by Mayor Jan Cooper at 6:03 PM and quorum was established.

II. Present was Chris Burch, PK Kirkpatrick, Issac Scoggins, and Discha Threlkeld. Cliff Isaacs was absent at the time of roll call. Cliff Isaacs did join the quorum at 6:06 PM.

III. Invocation was led by PK Kirkpatrick and the Pledges were recited by all.

IV. New Business:
A. Public hearing on the 2013-2014 Proposed City Budget.

The public hearing was open at 6:15 PM for discussion from the public. With no discussion during the public hearing it was closed at 6:31 PM.

V.Old Business:
A.Discuss, consider, action on an Ordinance amending the 2012-2013 City Budget.

Cliff Isaacs made a motion to amend the 2012/2013 budget from $128,450. to $191,319. Chris Burch seconded the motion. The vote carried 5-0

B. Discuss, Consider, Action on an Ordinance adopting the budget for the fiscal year 2013/2014.
Pat Dillon addressed the Council to review the proposed budget.

After reviewing each budget line item and discussion all line items PK Kirkpatrick made a motion to pull the deficit amount from the City’s reserves and adopt the proposed budget with an adjustment to postage, and with the understand the that it will only cover3 full time employees: 1 Police Chief, 1 City Secretary, and 1 Public Works department employee. Chris Burch seconded the motion. The vote carried 3-1-1 with Cliff Isaacs opposing and Discha Threlkeld abstaining.

C. Discuss, Consider, Action on ratifying the emergency action taken by the Council on August 15, 2013 regarding re-plumbing Water Well # 2
Issac Scoggins made a motion to ratify the emergency action taken by the Council on August 15, 2013 regarding the re-plumbing of Water Well #2. Chris Burch seconded the motion. The vote carried 5-0.

D. Discusss, Consider, Action on a resolution requesting financial assistance from the TWDB DWSRF program, authorizing submission of the application, and authorizing the Mayor or the Mayor Pro-tem to execute any and all documents relating to the filing of the application.
PK Kirkpatrick made a motion to take action on the resolution and to do the necessary paperwork to move forward with the application. Chris Burch seconded the motion. The vote carried 5-0.

VI. EMERGENCY AGENDA ITEMS:
The emergency items were added pursuant to Texas Government Code §551.045, and were declared because the City’s ground storage water tank at well site #1 was being dangerously depleted of water.

A. Discuss, Consider, and Action on notifying and requesting the City’s Water Customers to voluntarily reduce their water consumption and to not water outside for a period of two (2) weeks from the date of the Notice.
PK Kirkpatrick made a motion to notify the citizens to voluntarily reduce the use of water and out door watering be prohibited for 2 weeks. Issac Scoggins seconded the motion. The vote carried 5-0.

B. Discuss, Consider, Action on the expenditure of funds for re-plumbing water well #2 related to the depletion of water in the ground storage water tank.
This agenda item was discussed and action was taken on it along with item C in Old Business.

VII. With no further business Mayor Jan Cooper adjourned the meeting at 8:02 PM




              
Tara Tucker,City Secretary                     Janis Cooper, Mayor